Accounting & Construction
Accounting Automation for Construction Projects in Quebec
Reduce manual subcontractor document collection by 100% and save over $30,000 annually.
Impact Analysis (ROI)
| Metric | Before SAI | After SAI | Net Gain |
|---|---|---|---|
| Administrative time (for 6 projects) | 864 hours / year | 0 hours / year | -100% manual effort |
| Administrative operating cost | $30,240 / year | $0 / year | $30,240 in net savings |
| Error rate (Document verification) | High (Manual management) | 0% (Zero Error) | Guaranteed accuracy |
The Challenge: Manual document collection and complex business rules
For accounting firms managing construction projects, the exhaustive monthly collection of documents (CCQ, CSST certificates, insurances) from subcontractors is an extremely cumbersome process. Up to 12 hours per month per project were lost sending manual emails, verifying document validity dates, comparing with Excel files, and following up with suppliers for missing attachments.
The SAI Technological Solution: Elimination of manual effort
The SAI team deployed a custom automation system to fully orchestrate this workflow. The system triggers autonomously at the end of each month: it analyzes progress tracking files, applies accounting business rules (which document is required based on the supplier's specific progress), prepares contextual emails, automatically validates the expiration of received insurances, and manages attachments such as receipts without human intervention.
Implementation Results: Infrastructure ROI and Scalability
The results are radical: a direct saving of 144 annual hours per project (or $5,040). Duplicated across a portfolio of 6 large projects, the firm recovers 864 hours and secures a net ROI of $30,240 per year. More importantly, the 'Zero Error' guarantees impeccable professional relationships with partners and protects the legal compliance of payments on construction sites.